Privacy Policy

Last updated: December 2024

Introduction

Novanta B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website novanta.pro or use our legal consulting services.

Data Controller

Novanta B.V. is the data controller responsible for your personal data. Our contact details are:

  • Company: Novanta B.V.
  • Address: Schoolstraat 264, 4818 OU Breda, Netherlands
  • Email: privacy@novanta.pro
  • Phone: +31 40 620 1505
  • Registration Number: 68139542
  • VAT Number: NL891640723B01

Data Collection

The data we collect includes personal information that you provide directly to us when you use our services, contact us, or visit our website. This may include:

  • Contact information (name, email address, phone number, postal address)
  • Company information and job title
  • Communication preferences
  • Legal matter details and case information
  • Website usage data and analytics
  • Cookie data and technical information
  • IP address and browser information

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

  • Contract: Processing necessary for the performance of our legal services contract
  • Legitimate Interest: For business development, marketing, and improving our services
  • Legal Obligation: To comply with legal and regulatory requirements
  • Consent: Where you have given explicit consent for specific processing activities

How We Use Your Information

We explain how we use your information for the following purposes:

  • Providing legal consulting services and advice
  • Communicating with you about your legal matters
  • Processing payments and maintaining financial records
  • Complying with legal and regulatory obligations
  • Marketing our services (with your consent)
  • Improving our website and services
  • Preventing fraud and ensuring security
  • Maintaining professional indemnity insurance

Information Sharing and Disclosure

We may share your personal data with:

  • Other legal professionals working on your matter
  • Courts, tribunals, and regulatory authorities as required
  • Professional indemnity insurers
  • Third-party service providers (IT support, accounting services)
  • Law enforcement agencies when legally required

We do not sell, trade, or rent your personal information to third parties for marketing purposes.

Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including:

  • Client files: 7 years after the matter concludes (as required by Dutch law)
  • Financial records: 7 years (as required by tax legislation)
  • Marketing data: Until you withdraw consent or 3 years of inactivity
  • Website analytics: 26 months
  • CCTV footage: 4 weeks

Your Rights Under GDPR

As a data subject, you have the following rights:

  • Right of Access: Request copies of your personal data
  • Right to Rectification: Request correction of inaccurate data
  • Right to Erasure: Request deletion of your data in certain circumstances
  • Right to Restrict Processing: Request limitation of processing
  • Right to Data Portability: Request transfer of your data
  • Right to Object: Object to processing based on legitimate interests
  • Right to Withdraw Consent: Where processing is based on consent

International Data Transfers

We primarily process data within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as:

  • Adequacy decisions by the European Commission
  • Standard contractual clauses
  • Binding corporate rules
  • Certification schemes

Security Measures

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Encryption of data in transit and at rest
  • Access controls and authentication systems
  • Regular security assessments and updates
  • Staff training on data protection
  • Secure disposal of data and equipment

Cookies and Website Analytics

Our website uses cookies and similar technologies. For detailed information about our use of cookies, please see our Cookie Policy.

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children under 16. If we become aware that we have collected such data, we will delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us:

Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

  • Website: www.autoriteitpersoonsgegevens.nl
  • Phone: +31 70 888 8500
  • Address: Bezuidenhoutseweg 30, 2594 AV The Hague, Netherlands